UNDP Finance Specialist || Apply Now |

The Finance Specialist works in close collaboration with the Sub-recipients (SRs) of the Global Fund project, Programme Management Unit, the Country Office Operations and other relevant team members in the Country Office in ensuring successful implementation and oversight of      GF programme resources and PMU performance.

Duties and Responsibilities of Finance Specialist

• Leads on financial analysis and oversight for all resources managed by the Global Fund programmes and provision of high-quality technical financial advice to the programme manager, PMU and other PMU staff members and Country Office senior management.
• Ensures proper financial planning, expenditure tracking of financial resources through tracking in accordance with UNDP rules and regulations, policies and procedures, in line with the grant agreements, value for money and corporate agreements between the UNDP and the   Global Fund on financial management rules.
• Maintains robust internal financial management controls over all financial processes of the grant
• Maintains adequate financial management arrangements including reviews and reconciliations, to support the deployment of grant resources in an economic, efficient and effective manner to achieve the desired objectives, ensuring expenditures incurred are reasonable and allowable against budgetary allocations and that inappropriate payments and non-compliant expenditures are verified and prevented;
• Ensures an efficient financial flow process is developed and implemented and amended to reflect the programme financial management requirements which are guided by   risk assessments;
• Develops, tracks and reports to management key financial performance indicators; and
• Maintains a document management system for UNDP, including Sub-recipients, contractors, service providers, and technical assistance providers records.

Ensures implementation of operational strategies and procedures, focusing on achievement of the following results:

• Establishes and/or ensures robust financial procedures: e.g. receipts, payments, disbursements and bookkeeping, filing procedures for the GF projects of Sub-recipients.
• Ensures that financial procedures in place comply with the financial/accounting and procurement
• requirements of UNDP in line with the procedures on financial management in the Grant Agreement between the UNDP and the GF;
• Performs a continuous analysis and monitoring of the financial situation, presentation of forecasts for the financial delivery of the GF project at all levels.
• Ensures the timely closure of programmes and compliance with Global Fund and UNDP rules, policies and procedures, including the transfer of assets;
• Ensures oversight for the transparency of the financial processes and use of funds and compliance with UNDP financial guidelines;
• Leads on the preparation of the donor reports, monthly Cash Flow and annual Cash Flow Forecasts, statement of sources and uses of funds in compliance with the Global Fund reporting requirements.
• Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transaction and informs supervisors of the results of the investigation when satisfactory answers are not obtained; and
• Leads on preparing timely and quality monthly cash flow forecasts for use by the Programme Manager

Manages the programme budgets and ensures proper control of programme accounts focusing  on achievement of the following results:

• Leads on managing financial resources through planning, guiding, monitoring, and controlling of the resources in accordance with UNDP rules and regulations.
• Prepares and monitors programme budgets in QUANTUM and ensures that the Planning and Budgeting Cloud system is in line with the approved detailed budget.
• Elaborates proper mechanisms to eliminate deficiencies in budget management.
• Ensures that funds transfer from the Global Fund are timely implemented in line with the GF funds disbursement schedule.
• Performs Manager authorized functions for transactions approval in Quantum (as per ICF); and
• Ensures timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers and ensures timely responses to HQ requests to resolve financial data issues.

Ensures close monitoring of the Sub-recipients and other implementing partners focusing on achievement of the following results:

• Assesses financial management capacities of Sub-recipients and develops an action plan to address identified gaps;
• Provides guidance and capacity building of Ministry of Health and Population, partners, and Sub-recipients on issues of financial and asset management – from contracting and banking issues to budgeting, accounting and reporting;
• Ensures advance payments and direct payments for Sub-recipients and vendors are properly; reviewed, processed, and retired, as well as ensuring that payment information is properly recorded into the QUANTUM system on timely basis;
• Harmonizes reporting and accounting practices of Sub-recipients, including budgeting and key financial performance indicators;
• Plans and ensures the Finance team undertakes verifications of Sub-recipients’ expenditures, and promptly follows up on non-compliant expenditures;
• Ensures coordination with the Sub-recipients’ auditors to finalize the reports to ensure the final audit reports comply with the approved Sub-recipients Terms of Reference, and follows up in a timely manner to ensure finance related audit recommendations are properly addressed; and
• Ensure continuous support for the financial managers of SR organizations.

Ensures facilitation of knowledge building and sharing including contribution towards Gender and Social Inclusion (GESI) focusing on achievement of the following results:

• Leads on the development of training plan/curriculums for the Sub-recipients financial and accounting staff and conducts regular trainings on GF performance-based funding and financial reporting requirements management system.
• Organizes training for the PMU on financial management and oversight.
• Actively participates in UNDP and other relevant external networks to promote the programmes and represents Global Fund project in relevant technical meetings and working groups at country, regional and global level and gathers lessons learnt to apply to the Global Fund programme.
• Identifies and supports development of communications (print, video) highlighting key financial management achievements, best practices, and lessons learnt and contributes to information sharing with the Ministry of Health and Population, Sub-recipients, UN entities, financial and technical partners, the GF and the CCM; and
• Ability to represent UNDP and the project when required.
• Ensure GESI is mainstreamed in the budget, AWP, procurement and HR plans, and all other administrative work to be undertaken by the project in coordination with GESI focal person of UNDP CO

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Required Skills and Experience